Olympus Dictation & Transcription Solutions for Physicians and Healthcare Facilities

Olympus Dictation and Transcription Solutions for Law Firms

DM-720 Olympus Digital Recorder

LS-P2 Olympus Digital Music Recorder

VP-10 Olympus Digital Recorder

NEW Grundig Digta SonicMic 3 and SonicMic 3 Classic Video Overview

New Olympus foot controls / pedals the RS31H and RS27H

The new RS31H and RS27H foot switches offer users a wealth of versatile options. Both models support the individual assignment of multimedia keys and hot-key combinations. Besides operation together with Olympus Dictation Management Software (ODMS), these foot switches can also be freely used independently to thereby open up a whole new world of deployment potential. For example, these new models can be used to control web browser applications and practically all third-party software, such as video and audio editing programs or gaming software. Their ergonomic design maximizes ease of use: a gentle tap on the respective pedal is all that is required for fast forward, rewind, play or stop. In addition, the devices incorporate an anti-slip base to ensure the foot switch remains secure and stable at all times, preventing it from slipping out from under the foot.

The RS31H foot switch is equipped with four pedals, which can be assigned individually to commands such as fast forward, rewind, play and stop. This leaves the hands free, allowing the user to concentrate entirely on transcription. Meanwhile, the RS27H foot switch features three pedals and, like the RS31H, is designed for long-term use, thanks to its high-quality finish.

Key Benefits

Foot Switch (RS27H/31H)
Application Usage
• Use with any web or standalone application that supports hotkey shortcuts.
Integration
• No device integration is needed in order to use the RS27H/28H/31H foot switches.

Virtualization
• No client drivers are require for use over virtual environments.
• Thin client and zero client support via native keyboard redirection.

Foot Switch Configuration Tool
• Light weight
• No installation required
• Simple operation allows ease of use
• Setting template functions (create/edit/delete)
• Custom hotkey combinations and pedal behavior events
• Multimedia Key support

Grundig Business Systems presents its new pushbutton dictation microphone - Digta SonicMic 3

NEW - Digta SonicMic 3

Grundig Business Systems (GBS) has launched new USB dictation microphones with pushbutton controls: the Digta SonicMic 3 and the Digta SonicMic 3 Classic. These devices have been optimized for stationary dictation and speech recognition. The microphones have an interface with the DigtaSoft Voice, Dragon NaturallySpeaking, and Dragon Medical 360 I Direct speech recognition applications. Nuance, the leading provider of speech recognition solutions, has already tested both microphones and given them the highest rating – six stars – for recognition precision with Dragon. “This is evidence that our products deliver first-class results in this area,” says GBS Managing Director Roland Hollstein.

He explains that the exceptional speech intelligibility is primarily due to the frequency-optimized positioning of the microphone capsules. “But the specially shaped microphone aperture, which has been optimized for speech recognition, also contributes to the excellent recording quality,” Hollstein continues. The polished button surfaces also prevent touch noise. Both microphones make it unnecessary to learn the most important speech recognition commands because the software is controlled with minimal movements of the thumb.

Digta SonicMic 3 with proven trackpadThe function buttons can be programmed according to the user’s needs with a clearly organized configuration tool. For instance, the speech recognition commands could be activated, or the buttons could be used for hotkeys such as “new dictation”, “open correction window”, or “adopt text from dictation window”. The Digta SonicMic 3 is also equipped with an optical trackpad with which the user can navigate the screen. “This option has proven itself many times over in smartphones, and so we decided to use it as a control element,” Hollstein says. Digta SonicMic 3 users can activate the mouse button with the trigger button on the back side of the microphone or with the left and right mouse buttons next to the trackpad if they choose.

An additional advantage is that the special housing shape of both microphones allows sufficient air circulation for the devices to be held comfortably even during long dictations. Their roughened surfaces make them especially easy to grip, and they lie comfortably in the hand.

About Grundig Business Systems GmbH With more than four million dictations systems sold and over 60 years of experience, Grundig Business Systems GmbH (GBS) is one of the leading manufacturers of professional dictation systems. Together with its partners, GBS provides services around the subject of speech recognition and processing. The solutions and products with the label “Made in Germany” are distinguished by technical innovation and high-quality design. Every day, they help lawyers, doctors, administrators, companies and many others shape their working processes efficiently and cost-effectively.

GBS is one of the top 100 most innovative medium-sized companies in Germany and has repeatedly been awarded the “Top Job” award in recognition of outstanding personnel work.

Becoming a Reseller in North AmericaIf you are looking to become a reseller in North America contact Smoltz Distributing, Inc. - 877.476.6589 / contact@smoltz.com 

Looking for a Reseller in North AmericaIf you are looking for an Authorized reseller in North America contact Smoltz Distributing, Inc. - 877.476.6589 / contact@smoltz.com 

Why Digital Dictation?

As technology evolves and businesses expand, organizations are constantly seeking out new ways to improve efficiency, cut costs and still maintain a high quality of work. Dictation has always played a key part in this role, but tape-based recording (analogue) has rapidly become an obsolete format and pioneering manufacturers such as Olympus have had to develop smarter, more flexible products that can cater for digital media and the various methods of transferring content to users around the world. The solution to this issue - digital dictation from Olympus. 

Sound Quality 
Digital dictation uses advanced audio codecs and higher quality microphones to produce a higher sound quality. The lack of moving parts found in analogue devices means that background noise is heavily reduced. Olympus utilize the Digital Speech Standard (DSS / DS2) for digital recordings, this format is specifically designed for dictation and produces extremely high quality audio. 

Cost Saving Battery Life 
Olympus Professional Dictation products are supplied with advanced rechargeable batteries that provide significant cost savings over time compared to devices that use standard AAA alkaline batteries. 

Higher Security 
Security is a growing concern for organizations and individuals alike. In order to deliver the highest possible security, Olympus offer a range of recorders and software capable of encrypting dictations with 256 bit AES encryption. Portable devices can also be locked with a four digit PIN code. 

Increased Recording Time 
Olympus devices make use of flash storage such as SD and MicroSD, because of this they can store hours worth of dictation on a single card. As the recordings are transferred from the device to the PC, the recording time is essentially limitless with no need for expensive cassettes. 

Digital Dictation is more Organized 
By using an Olympus professional recorder with the included software, it is now easy to locate specific dictations quickly. The built-in search and organization features make dictations more accessible than ever, and take up no physical storage space.

To find an Authorized Olympus Pro Audio Dealer Partner contact Smoltz Distributing, Inc.

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Olympus’ powerful, secure and reliable Professional Dictation equipment is the ideal solution for physicians and healthcare facilities.

Faced with the public’s ever-growing need for healthcare services, doctors, radiologists, nurses and their employers are always looking for ways to improve efficiency at their practices and hospitals. Olympus Professional Dictation equipment (digital voice recorders and USB microphones) securely streamlines the recording and dissemination of critical patient data and notes, saving time and money. Available exclusively through a network of Certified Dealer Partners, Olympus Professional Dictation Systems can be configured to fit into any IT environment, EHR / EMR system or workflow.

Why dictation?

Physicians’ time is stretched thinner than ever. As patient load increases, the need to keep thorough, accurate records grows proportionally. What’s the answer? How can a doctor continue to provide excellent patient care in a limited number of hours? Digital dictation.

When using an Olympus professional digital voice recorder or USB microphone, physicians are free to fully express their thoughts on each patient, creating more detailed records in a fraction of the time of typing. Olympus’ next-generation dictation tools streamline the transcription process as well, integrating directly with any facility’s workflow and leading speech recognition software. The result is improved record keeping, efficiency and care without significantly increased overhead.

To find an Authorized Olympus Pro Audio Dealer Partner contact Smoltz Distributing, Inc.

877.476.6589  |  www.smoltz.com

What is the ODMS System Configuration Program and License Manager?

The System Configuration Program and License Manager are server-side applications designed to be used alongside ODMS in a Workgroup Mode environment. Both applications can offer the Administrator a vast array of functions to allow them to manage and configure their ODMS environment in the following ways:

• Centrally manage user and group settings.
• Lock settings and restrict access to software menus.
• Deploy software and firmware updates across the environment.
• Create custom installer files to streamline the deployment process.
• Centrally manage ODMS License usage.
• Update Multi User License quantities to allow support for more users.

To find an Authorized Olympus Pro Audio Dealer Partner contact Smoltz Distributing, Inc.

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Olympus’ line of RecMic USB microphones provide radiologists and other medical professionals with a cost-efficient, reliable and secure alternative to typing or using low-quality digital voice recorders.

Capable of tight integration with leading EMR/PACS software suites, RecMic USB microphones are the ideal choice for any user where streamlined, accurate data entry is a priority. Forget hours of typing; with RecMic, radiologists simply speak and watch the words appear.

Superior Audio Quality.

RecMic USB microphones are meticulously engineered to provide the best possible audio quality – a key factor in the accuracy of voice recognition software and EMR/PACS integration.

All three RecMic models feature professional-quality microphones that automatically filter out background noise with a higher signal-to-noise ratio than competitive models. This is accomplished through the use of uni-directional mic technology, which ensures that only users’ words – and not traffic or hallway chatter – is captured.

In addition, RecMic microphones are designed to capture the entire spectrum of human speech. Competitors’ models, by contrast, are designed to perform best when users speak very loud and very slow. RecMic lets you speak naturally.

A Reputation for Reliability

Olympus has been producing the world’s most reliable professional dictation products for decades – and RecMic is no exception. Even the integrated USB cable is state-of-the-art; it’s been lab-tested to function normally after 80,000 test cycles … nearly twice as many as competitive models.

The RecMic DR-2300’s precise slide switch control is even more durable – proven to function normally after 360,000 test cycles. The competitor’s starts to break down after only 30,000.

Radiologists and medical office staff have a lot of data to record. That’s why RecMic USB microphones are designed to be easy to use for hours and hours.

RecMic’s ergonomic features are unmatched. From a place to rest your index finger and a comfortable grip to a large trackball, nothing has been overlooked.

The microphones’ controls can be configured to meet the needs of any user. It’s easy to choose between left- and right-handed configurations, or to map different commands to different buttons. And it can all be done device by device, or by a centralized IT administrator.

To find an Authorized / Certified Olympus Pro Audio Dealer Partner contact Smoltz Distributing, Inc.

877.476.6589  |  www.smoltz.com

Andrea's EDU-375 is a rugged low cost stereo computer headphone solution that is perfect for education programs and classroom environments. 

With a sturdy double band adjustable headband the EDU-375 provides a comfortable fit for both children and adults. The EDU-375 is a circumaural headphone (meaning the user's ears are totally enclosed) with replaceable plush leatherette foam ear cushions. These ear cushions provide passive attenuation (naturally blocks outside noise) and are easy to clean. With 40mm speakers the EDU-375 provides great stereo sound for listening to learning programs as well as your favorite music, whether it's on your computer or portable listening device. The EDU-375 is a perfect solution for all computer headphone applications. It also boasts a heavy duty cable with a metal enforced strain relief to stand up to an education environment. The in-line volume control allows for easy adjustment of the headset volume. 

To find an Authorized Andrea Electronics Retailer contact Smoltz Distributing, Inc.

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Andrea's EDU-455 is a rugged low cost stereo computer headset that is a perfect solution for education programs and classroom environments. 

With a sturdy double band adjustable headband the EDU-455 provides a comfortable fit for both children and adults. The EDU-455 is a circumaural headset (meaning the user's ears are totally enclosed) with replaceable plush leatherette foam ear cushions. These ear cushions provide passive attenuation (naturally block outside noise) and are easy to clean. As with all Andrea headsets, the EDU-455 received the HIGHEST possible rating by Nuance for speech recognition (6 Dragons). Andrea removed the external windsock and installed multi-layer internal windsock in the microphone top to minimize breath popping and to address hygienic concerns about external windsocks. The microphone tip can be wiped clean after use. They did not stop there as the EDU-455 also has a new semi-rigid boom and heavy duty swivel which allows for adjustments as needed for perfect positioning  of the microphone tip. The EDU-455 also boasts a heavy duty cable with a metal enforced strain relief to stand up to an education environment. The in-line volume control allows for easy adjustments of the headset volume. Finally with 40mm speakers the EDU-455 provides great stereo sound for listening to learning programs as well as your favorite music, whether it's on your computer or portable listening device. The EDU-455 is a perfect solution for all computer headset and headphone applications.

To find an Authorized Andrea Electronics Retailer contact Smoltz Distributing, Inc.

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Olympus’ powerful, secure and reliable Professional Dictation products are ideal for any business that relies on dictation and transcription as part of its workflow.

From executives taking notes on the go to the dictation of correspondence, businesses large and small rely on audio recording equipment every day. Olympus’ line of Professional Dictation systems (digital voice recorders, USB microphones and transcription kits) offer unparalleled efficiency and ease of use in the corporate environment. Available exclusively through a network of Certified Dealer Partners, Olympus Professional Dictation systems can be configured to fit into any workflow.

Why dictation?

An executive’s time is stretched thinner than ever. As the need to generate leads and grow revenue increases, the need to keep thorough, accurate records grows proportionally. What’s the answer? How can a businessperson automate work and share information, all while saving time and concentrating on their core competencies?

Digital dictation.

When using an Olympus Professional Dictation System or digital voice recorder, executives are free to fully express their thoughts freely and fully, creating detailed records in a fraction of the time of typing. Olympus’ next-generation dictation tools streamline the transcription process as well, integrating directly with any facility’s workflow and leading speech recognition software. The result is improved recordkeeping and efficiency without significantly increased overhead.

Security

In the business world, data security is crucial. That’s why Olympus Professional Dictation products are engineered to keep your critical recordings safe and private. From the 256-bit file encryption and four-digit PIN locking of the ultra-portable DS-7000 Professional Dictation System to advanced security features built into our Olympus Dictation Management System software, there’s no more secure option for your dictation workflow.

Reliability

Olympus’ reputation for quality and reliability in audio, built over 40 years, speaks for itself. No matter how hard you work, you can rest assured your Professional Dictation system will keep pace all the way. Take it from Shaun Denham, the IT manager at Lupton Fawcett — a major UK law firm: “With a quarter of our workforce relying on Olympus voice recorders, it’s imperative they operate smoothly and reliably. I am pleased to say that the workflow and performance at Lupton Fawcett has certainly been enhanced since we introduced Olympus products.”

Efficiency

When deployed by a Certified Dealer Partner, Olympus Professional Dictation systems offer complete, end-to-end business solutions for businesses of all sizes. Olympus portable recording devices, USB microphones and transcription accessories offer unlimited potential for creating efficiencies within the office environment. They can easily be integrated into the workflow of any business and significantly streamline data sharing and distribution of dictations between executives and staff.

To find an Authorized Olympus Pro Audio Dealer Partner contact Smoltz Distributing, Inc.

877.476.6589  |  www.smoltz.com

OLYMPUS ODMS for Administrators (AS56) - Enterprise Class Workflow Solution

The ODMS Administrator Tool (A.K.A AS-56) is designed for medium & large organizations and contains all of the tools required to install, customize, and manage an ODMS environment in Workgroup mode without any ongoing costs.

AS-56 includes both the System Configuration Program (SCP) and License Manager (LM) that offer the administrator a vast array of features, to allow them to centrally manage and configure their ODMS environment. User and group profiles can be managed in large numbers allowing for faster, easier configuration. ODMS workflow and device settings can be locked so that organizations can implement a standard workflow for their dictation environment, ensuring total consistency and accuracy. License Manager tracks the use of the Dictation and Transcription Module across the workgroup system. It also allows the IT Administrator to update the license simply by entering a new key, which is quick and easy to add more users to an ODMS environment without affecting the entire system.

ODMS workflow and device settings can be centrally configured and locked Custom installer files can be created to streamline the deployment process Software and firmware updates can be deployed to specific groups or users Licenses are centrally managed and quick and easy to be added Repository service restricts access to the repository for security enhancement Citrix, Windows Terminal Services, and VMware are supported.

The ODMS Administrator tool allows IT administrators to centrally manage licenses and workflow/device configurations, drastically saving administrator’s time as well as end-users’ time. Almost no client-side configuration required, and the software is ready from when the user first launches it.

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Learn More About ODMS

Olympus Dictation App - Frequently Asked Questions

Below are answers to some of the Frequently Asked Questions regarding the Olympus Dictation App.

Where can I download the Olympus Dictation App from?

AppStore for iOS and Google Play for Android.

Can I download the Olympus Dictation app for free?

There is a free version of the app, but the features are limited in comparison to the licensed version.

Are there any "locked" features in the trial version of the Olympus Dictation App?

There is no difference between the full version of the app and the trial version, other than the trial is limited to 30 days.

Can the recording format be changed when using the Olympus App?

The free version of the app will only record in the AAC/AMR format, but the audio quality can be adjusted. With the licensed version of the app, the recording format is set via the Olympus Dictation Portal, the formats available are DS2 and DSS.

Are my dictation secure?

A number of security options are available, including Encryption (up to 256-bit AES encryption) and sending via HTTPS, FTPS, SFTP, etc.

Can my reseller/Olympus access my dictations?

No, Olympus/Olympus resellers do not have access to dictations on the ODDS server. Enabling encryption will also prevent unauthorized access to your dictations.

What happens if I receive a call while dictation via the App?

The recording will be paused, when you return to the app it will bring up a prompt asking to continue recording or to stop

Will my dictations be stored on/copied to the ODDS Servers?

No, the server will simply deliver the dictations to the specified location.

Is it possible to install the Olympus Dictation app to another smartphone using the same login details?

The app can only be activated on one device at a time, if you wish to change the device, the license must be deactivated via the ODP before activating the license on another smartphone.

What is a Flashair Card?

The FlashAir card is an SD memory card with wireless LAN functionality designed by Toshiba. It allows users to connect to it wirelessly and access any files on it. This card can be used in place of a regular SD card in a DS-7000/3500 (on the latest version of firmware). The Olympus Dictation App then utilizes this by allowing users to connect to the card to retrieve dictations from their Professional voice recorder. They can then use the app to send these dictations.

Class 6, 8, and 10 cards are supported with the Olympus Dictation app.

Is it possible to migrate the settings from a Trial license to a Standard license?

Yes, as long as the Standard license has been purchased before the trial period is over.

Olympus ODMS 6.3.1 Released - Maximize the Power of Speech with the introduction of the latest ODMS

Olympus dictation devices achieve the highest Nuance Dragon Score and together with Olympus Dictation Management Software (ODMS) R6.3.1 seamlessly integrates with Dragon Naturally Speaking making document creation easier and faster than ever.

Get the most from Speech Recognition by upgrading to the ODMS R6.3.1.

Additional Dragon Commands are supported
ODMS R6.3.1 now supports more DNS commands which can easily
be configured via the device settings.

Easy access to third party programs
During real-time speech recognition, you can easily access Microsoft
Word, Excel, and Outlook from within the redesigned VR Editor
window in ODMS.

Auto fill-in function for fields on voice recognition template
Support predefined fields for templates when doing Real-time Voice
Recognition, Background Voice Recognition, and corrections on Text
Correction Window.

Improved Templates Selection
Now the user has the ability to change template selection regardless
of Author/Worktype ID after the VR editor window is opened.

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Why Choose Olympus' Dictation Solutions?

As the leading Manufacturer Olympus provides a complete solution for dictation and transcription. State-of-the-art technology paired with their expansive industry experience enables highly productive and cost efficient workflow for document creation.

So why choose Olympus' Dictation Solutions?

Superior Productivity

• Flexible file routing links authors and typists at your disposal.
• Seamless workflow with Speech Recognition speed up your document creation.
• Mobile dictation solution (ODDS) allows file-sharing anytime and anywhere.

Reliable Security

• Real-time 128/256-bit AES file encryption & device lock protects your important data.
• Virtual environments (Citrix & Windows Terminal Services) are supported for further security.

Cost Saving

• No annual license fee is required.
• Concurrent licensing provides cost-efficiency along with fexibility.
• Minimum IT infrastructure.

Efficient Administration

• Central device/workflow configuration enables efficient management in mid-large organizations.
• Central distribution updater automates firmware/software update for end-users.
• Group set-up saves great amounts of time for configuration.

Easy Installation

• Intuitive installation is available for quick and easy install.
• Customizable installation wizard enables flexible default profile settings.
• No database construction is required enabling an easy system introduction.

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Top Five Reasons to Switch your Customers to Olympus' Digital Solution from Analog System

Digital dictation can resolve a majority of the limitations that analog users currently encounter. Olympus' solutions will remove the bottlenecks of these outdated systems and help improve workflow.

1. Inefficient file sharing - It's cumbersome and time-consuming to send files to remote employees working outside offices and outsourced companies. 
2. Overwhelming workload - Need to minimize the processing time to complete allocated tasks with limited time and resources. 
3. Security Issues - Organizations are threatened by security risks such as misplacing tapes and unauthorized access to confidential data.
4. Increasing Cost - It's not cost efficient to purchase analog tapes, repair damaged devices, and secure space to archive.
5. Limited Systematic Prioritization - Finding a specific dictation in a tape and managing the priority of each dictation can be troublesome. 

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